1. Educational Expertise That Aligns With Learning Outcomes

Our travel planning is led by an educator with a Doctor of Education (Ed.D.) in Educational Leadership and professional experience designing educational study tours. This unique perspective ensures that every itinerary is intentionally aligned with academic objectives, curriculum standards, and meaningful learning experiences—not just sightseeing.

2. Customized, Curriculum-Focused Experiences

Every institution has different goals. A travel advisor works with faculty and administrators to create customized itineraries that reinforce classroom instruction, support specific courses or programs, and provide immersive cultural, historical, scientific, or professional learning opportunities. 

3. Time Savings and Reduced Administrative Burden

Planning an international or domestic study tour requires coordinating transportation, accommodations, activities, meals, insurance, safety protocols, and communication with multiple vendors. A travel advisor manages these logistics, allowing educators to focus on teaching and student engagement instead of administrative details.

4. Risk Management and Student Safety

Student travel requires careful planning and contingency preparation. An experienced travel advisor helps schools navigate travel documentation, health and safety considerations, emergency planning, supplier vetting, and travel disruptions, providing peace of mind for administrators, faculty, students, and families. 

5. Professional Relationships That Deliver Value

If travel disruptions happen, Established partnerships with trusted hotels, transportation providers, guides, museums, educational organizations, and cultural institutions help create high-quality experiences while maximizing the travel budget. A travel advisor can often provide access to exclusive educational opportunities and local expertise that are difficult to arrange independently. not on your own—we provide real-time assistance to help resolve issues and keep your vacation on track. 

Service Fee:  Percentage based-rate.  Based on group size and trip total (see below)

Why We Charge a Travel Planning Fee for Educational Trips

Coordinating travel for large groups on educational programs involves far more than just booking flights and hotels. From managing multiple travelers and special requirements to building custom itineraries, securing group rates, and ensuring smooth logistics—these trips require detailed planning, time, and expertise.

Our travel service fee reflects the high level of coordination and support needed to deliver an enriching experience for everyone involved. It allows us to provide:

• Customized itineraries tailored to your group's goals

• Streamlined communication and organization

• Curricular considerations alligned with learning goals and travel plans

• Expert handling of accommodations, transportation, and activities

• Ongoing support from planning through travel

Percentage Based Planning Rates

Based on group size:  

• 9-19 people, 2% fee based on total trip value

• 20-50 people, 3% fee based on total trip value

• 51-100 people, 4% fee based on total trip value

• 101+ people, 5% fee based on trip total

Chaperones:

If your educational trip requires a trusted advisor to accompany and/or lead you on your trip, please find the following rates:

• 1-5 days, $500 + trip expenses

• 5-10 days, $1,000 + trip expenses

• 10-14 days, $1,500 + trip expenses

• 15+ day, $2,000+ and trip expenses